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Organizing
an international conference or seminar requires a great deal
of preparation.
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Venue
Reservation
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Finding
a reasonably priced venue with
convenient access
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Choosing
a venue with accommodations
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Publicity
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Publicizing
the conference
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Attracting
participants
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Getting
media attention
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Hosting
press conferences
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Printing
and Production
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Posters
and leaflets
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Invitations
and programs
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Bilingual
reports
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Arrangements
for Local and Overseas Participants
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Visa
application support for overseas
participants
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Arranging
for speakers』 airline tickets to be
issued overseas and delivered
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Greeting
overseas invitees at the airport
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Arranging
buses and guides for tours
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Providing
programs for accompanying persons
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Receipt
of Applications
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Managing
the registration process
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Accepting
registration fees
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Processing
the large numbers of papers submitted
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Venue
Logistics
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Arranging
on-site photocopiers, fax machines,
and Internet access
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Arranging
decorations and installations:
signage, flowers, etc.
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Supplying
the equipment needed for simultaneous
interpreting
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Conference
Documentation
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Producing
documents to be distributed on-site
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Packaging
documents in a distinctive case
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Arranging
Interpreters, Minutes-Takers, etc.
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Arranging
interpreters
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Arranging
on-site bilingual staff
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Producing
a same-day meeting summary
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Finding
an English-speaking master of
ceremonies
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Making
security arrangements for VIPs
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Arranging
Equipment
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Arranging
simultaneous interpreting equipment
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Setting
up systems for PowerPoint
presentations
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Setting
up video conferencing and overseas
satellite links
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Broadcasting
seminars over the Internet
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Hospitality
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Offering
typically Japanese attractions
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Seeking
volunteer assistants to take pressure
off the budget
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