Conference and Communication Skills—Fall 2004 

會議與溝通技巧

Jo Ho (Wed  2-5pm, C2-109)   office hour: Tue 2-5pm, C2-338


國際會議籌辦事項

 

Organizing an International Conference

Organizing an international conference or seminar requires a great deal of preparation.

Venue Reservation

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Finding a reasonably priced venue with convenient access

Choosing a venue with accommodations

Publicity

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Publicizing the conference

Attracting participants

Getting media attention

Hosting press conferences

Printing and Production

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Posters and leaflets

Invitations and programs

Bilingual reports

Arrangements for Local and Overseas Participants

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Visa application support for overseas participants

Arranging for speakers』 airline tickets to be issued overseas and delivered

Greeting overseas invitees at the airport

Arranging buses and guides for tours

Providing programs for accompanying persons

 

Receipt of Applications

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Managing the registration process

Accepting registration fees

Processing the large numbers of papers submitted

 

Venue Logistics

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Arranging on-site photocopiers, fax machines, and Internet access

Arranging decorations and installations: signage, flowers, etc.

Supplying the equipment needed for simultaneous interpreting

 

 

Conference Documentation

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Producing documents to be distributed on-site

Packaging documents in a distinctive case

 

Arranging Interpreters, Minutes-Takers, etc.

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Arranging interpreters

Arranging on-site bilingual staff

Producing a same-day meeting summary

Finding an English-speaking master of ceremonies

Making security arrangements for VIPs

 

 

Arranging Equipment

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Arranging simultaneous interpreting equipment

Setting up systems for PowerPoint presentations

Setting up video conferencing and overseas satellite links

Broadcasting seminars over the Internet

Hospitality

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Offering typically Japanese attractions

Seeking volunteer assistants to take pressure off the budget