English for Practical Purposes—Fall 2002

Jo (A210, Tu 2-5 or by appointment)


Sample Resignation Letter

Sample 1

Ms. Lisa Carr, Division Manager
Accounting & Auditing Division
ABC Wholesale Distributors Inc.
9000 North Edith Grove Ave.
Chicago, IL. 60611

Dear Ms. Carr:

The purpose of this letter is to inform you of my resignation from my current position as Junior Auditor with ABC Wholesale Distributors, Inc. My last day of work will be Friday, March 10, 2000. I have accepted another position in Aurora, Illinois.

I would like to take this opportunity to express my sincere appreciation for your guidance and counsel during the three years that I have worked under your supervision at ABC. I have learned a great deal about computerized auditing procedures and I am certain that the skills I have acquired will be of value throughout my career.

I know that I have been fortunate to have been associated with ABC Wholesale Distributors because I have learned so much about how important providing outstanding customer service is in today's business environment.

Please use the address on this letter to send my final paycheck and any other official communications that may be necessary.



Ernie Harwell
Junior Auditor

Sample 2

Please accept this letter as formal communication of my resignation, effective <date>.  My decision to leave <name of company> came only after long and careful consideration.  I wish the company continued success in its professional endeavors and would like to thank you for allowing me to be a part of your team.

Sample 3

This letter is to formally communicate my resignation with <company name> effective <date>.  After careful consideration, and as a direct result of my experience with <company name>, I have made the decision to pursue my education on a full time basis.  Over the course of my notice period of 2 weeks, I assure you that I will continue to work diligently in completing projects, training my replacement, and transitioning my responsibilities.

I wish to express my sincere appreciation for the opportunity, training, and guidance I have received over the last <time period worked with the company> years.  I am excited to further my career by completing my education.  Upon completion of my degree program, should <company name> have need for my skill set; I would welcome the opportunity for re-employment.  Until that time, I wish you continued success.

Sample 4

After careful consideration, please accept my resignation effective <date>.  It is with firm conviction that I tender my resignation to dedicate my time in full to parenting my children.  Although I have successfully balanced work and family for the past <number> years, I have made the decision to focus my energy full time to my family.

As you know, I have enjoyed my career with <company name>.  I have the utmost respect for you and wish nothing but the best for the company.  If I can be of any special assistance during my final two weeks, please feel free to call on me.

Sample 5

It is with regret, yet firm conviction, that I tender my resignation effective <date>.  This decision was not an easy one, but for personal reasons I will be leaving the company.  I wish the company continued success and would like to thank you for allowing me to be part of your team.

I will continue to provide my full expertise, dedication, and commitment through my last day.  Please let me know if there is anything I can do to assist in the smooth transition of my responsibilities.


Sample 6

Please accept my letter of resignation.  I am give the company two weeks notice, and my last day of employment will be <date>.  Although you and I have had our differences of opinions, I would like to express my appreciation to you and the company for the learning experience I have had here at <company name>.

If there is anything I can do to ease the transition of my responsibilities, please let me know.  Once again, thank you for the opportunity to contribute to your team.


Sample 7

Please accept this letter as written communication of my formal resignation effective <date>.  My time with <company name> has been both challenging and rewarding.  I sincerely hope my contributions have been felt not only in our department, but also across the company as a whole.

After much thought, I have accepted a position outside of the company.  The position will allow me to enhance my career and expose me to new challenges and opportunities.  I am confident of my decision.  Should you compliment me with a counter offer, I could not under any circumstances consider it.  My decision is final.

I intend to put forth every effort to complete projects and transfer over my responsibilities during my final two weeks.  Please let me know if there is anything else I can do to help with a smooth transition.

Sample 8

It is with regret that I tender my formal resignation.  I will be relocating out of the area on <date> and my resignation will be effective on <date>.  My decision to leave not only the company but <name the city> came after much consideration.  I am confident that this is the right choice for me personally as well as for my career.

I wish to express my appreciation for you as a manager as well as to the company for the experiences I have obtained during my employment.  Please let me know if I can be of special assistance during the transition of my responsibilities.